advice

Advice for UK freelancers

Yesterday and today have been largely spent doing accounts. Three months worth of VAT return and my tax return for 2010/2011 (year 3 as a freelance this time around). I feel pretty confident that I have got the numbers right thanks to a combination of decent invoicing software (Billings), some easy to use spreadsheets (Numbers) and a very nice calculator that was a free gift from Canon a few years ago (thanks Canon UK). All of this software and hardware is great but the one piece of advice that I would give to anyone starting out as a freelancer here in the United Kingdom is to book yourself onto as many of the free workshops and seminars that Her Majesty’s Revenue and Customs lay on as you can.

When I was having a month off between leaving my staff job and starting out as a freelancer I managed to get myself onto three of these very handy courses. The first was led by a former Tax Inspector and the theme of the seminar could have been subtitled “how to avoid getting a visit from one of my former colleagues”. The other people on the course were a couple of cab drivers, eBay traders, a golf teacher, a musician and a freelance administrator. Put simply, it was a half day course on the basics of being self-employed:

  • What records to keep
  • How to invoice people legally
  • What you could set against tax
  • What you couldn’t set against tax
  • The pros and cons of using a bookkeeper
  • What an accountant can do for you

A very useful day and at the end of it we were given the business card of the HMRC seminar leader so that we could ask him follow-up questions.

The second course was all about VAT and VAT registration. If you aren’t from the EU and you are wondering what VAT is, well it is Value Added Tax – similar to US sales tax I guess. The seminar leader on this one went through the advantages and disadvantages of registering voluntarily for people whose business turnover is below the limit at which you have to become registered as well as the various different schemes for calculating how much you have to pay the Government four times a year. There were people on the course who had no intention of registering unless that were forced to but the course is still useful because we all pay VAT on everything we buy and knowing how the system works is a big advantage.

The final course that I did was about how to fill in your annual tax return. These forms are legendarily complex and half a day spent with an expert gives you a fair amount of confidence that you can do it. Of course the other angle is that knowing about the form makes it easier to deal with an accountant if you use one. Again, the various options are covered and I left that course wanting to use the on-line systems for everything I do with HMRC.

You can get a couple of the course handouts here and you can book courses at your local tax centre on the telephone. Three half-days doesn’t make you a bookkeeper or an accountant but what they do provide is a sound basic grounding from which it is a lot easier to move forward. The vast majority of photographers that I know are, or have been, self-employed and almost all of them would have benefited from doing these seminars.

In praise of Photo Mechanic

Every software package has its fans, its designers and its detractors. If we all loved the same system then there would be no choice. I wanted to blog about Photo Mechanic and to say how much I like it. That isn’t to say that the others are rubbish – that would childish and purile – just that I find this one application suits me and what I do extremely well. So what is Photo Mechanic? I thought that the description on the company’s own website was hard to beat:

Photo Mechanic is a standalone image browser and workflow accelerator that lets you view your digital photos with convenience and speed. Photo Mechanic displays your “thumbnails” in a familiar “contact sheet” display window. Photo Mechanic helps you find the best photo amongst several similar shots in a preview display that lets you flip through a group of selected photos at high resolution.

Photo Mechanic’s super fast browsing enables you to quickly compare multiple images and select the best ones from a sequence. Its powerful batch processing, full support for image variables, IPTC and Exif metadata, make it the perfect tool for any digital photographer.

Before this becomes an advert and a love-in, there are a few tiny issues with the current (4.6.8) version that I’d love to get sorted. The trouble is that we quickly revert to the “love-in” because the team at Camerabits who design, code and sell Photo Mechanic are second-to-none when it comes to listening to the views, issues and suggestions of their customers. Got a problem? Email Camerabits and nine times out of ten they sort it the same day and the other one out of ten times sees a resolution in the next upgrade.

Screen grab of a Photo Mechanic "contact sheet" window.

Anyway, what do I use it for? Photo Mechanic is the package that I use to import RAW images from my memory cards, edit out the bad pictures, IPTC caption, batch rename, edit again and then send the selected RAW files to my RAW converter of choice (which happens to be ACR in Photoshop CS5.5 but that isn’t important right now). Once the files are converted there they are right back in Photo Mechanic where I can save them to a separate folder, create HTML web galleries, burn discs, FTP or email images to clients or pretty much whatever I might need to do with photographs.

I can hear people saying that there are plenty of packages that can do all or some of the above and even ones that remove the need for a separate RAW converter – all true, but that misses the point. I want my workflow to be fast, repeatable, adaptable and generally hassle free. I want to rely on the trackpad or the mouse as little as possible and have a good, strong set of keyboard shortcuts instead. Bingo – that’s what I get from Photo Mechanic.

In an earlier post I talked about how teaching helps you to get your own practice right and this is very true with using software. If I had to work without Photo Mechanic tomorrow I have a good knowledge of Apple’s Aperture and a very good knowledge of Lightroom and I would never try to dissuade anyone from using those packages. Having had to buy and learn other software has made me appreciate what I have.

The Camerabits website says that version 5 of the software is due in the early part of 2012 and that there will be a separate but interconnected cataloguing application available too. That’s two things from my wish list sorted out – all we need now is a version of Photo Mechanic for the Apple iOS and that would be another thing ticked off that list.

Original dg28.com technique pages

Between January 2000 and June 2008 I posted a large number of technique examples taken from my daily work to show how I used light in an era where digital cameras were pretty poor at ISOs over 800 or even 400 in the case of the venerable Kodak DCS520. These days flash is a creative choice rather than a technical necessity but the techniques still stand up.

One of the technique pages was entitled simply “Why we use lights” and it is an extreme example of just how much difference some judiciously used flash can make. Early Autumn on a Friday evening in the UK isn’t often a time when the best opportunities to shoot great pictures present themselves. This one, was a real exception.

©Neil Turner/TSL

The subject of the portrait runs an educational organisation that serves a coastal area near where I was born. I should know the area like the back of my hand but I don’t and when my subject suggested that we went up on top of the Isle of Portland (not an island at all, just a peninsula!) I thought that it would make a decent enough backdrop but that the view might be obscured by mist. The two pictures below were taken with different lenses but they were taken within a few seconds of each other and show just how much of a difference a bit of flash can make.

Back in 2008 when I “retired” these pages I wrote the following as a background to my philosophy regarding portable location lighting:

A lot of news photographers don’t think that they are allowed enough time to light pictures, so they rely on their hot shoe mounted flash or on moving their subject into the daylight. If your kit is lightweight and well planned, if it’s reliable and quick to assemble then you can light as much of your work as you want to. I tend to specialize in editorial portraiture, so that is the area of work that I’m going to talk about.

When I was writing these pages my basic kit was one Lumedyne 200 joule pack, one Signature head, two regular batteries, one stand, an umbrella, a Chimera softbox and a Pocket Wizard kit – all in one sling bag. Since May 2009 that all changed and the Lumedyne kit was replaced by an Elinchrom Ranger Quadra system. I still like the Lumedynes but the Elinchrom is a few percentage points better! In October 2003 I added an Umbrella Box to my kit in the hope of replacing two light modifiers with one, which has worked in some ways but I have to confess that I go through phases of using each of the light modifiers for a while and then switching.

In the years when I was a staff photographer and posting regular monthly galleries as well as technique and opinion pages my website was getting up to 20,000 unique visitors a month. Numbers have clearly dropped off now that new content hasn’t been added for three and a half years but I’m still amazed by the the fact that in one day last month the technique home page still got 996 unique visitors.

Some day, I am going to write a book – yeah, I know – we all say that… The backbone of that book will be an up-to-date explanation of the theory behind some the 60+ technique samples posted on the original dg28.com. In the meantime, be my guest – follow the link below to the old technique pages and have look around. Be warned: one very well known blogger claims to have lost an entire night’s sleep doing just that.

ORIGINAL DG28 TECHNIQUE PAGES

Mindset – small word, big concept for news photographers

©Neil Turner/TSL, March 2004

Written in 2002, this opinion piece still holds very true nearly ten years later…

What’s the difference between a photographer who takes pictures for fun, another who struggles as a professional and one who is on top of their game? The answer, well there are many but the top of my list is….mindset

It’s a pretty innocuous word, but it makes a massive difference. As I sit here writing this I’m trying to formulate some thoughts ahead of a talk to a group of postgraduate news photographers. Snappy titles are always a good start – according to the “Lecturing for Dummies” handbook so “Mindset” it is.

Next step – arresting opening sentence. That will have to wait until I have better formulated my ideas, but my handbook tells me that if you get people’s attention at the beginning you have won fifty percent of the battle and if you don’t you will waste a lot of time getting it back. Well, that’s a bit like writing and (spot the cheasy link) an awful lot like being a news photographer.

The narrative that runs through a well shot photo story or a well written essay is remarkably similar. I have been trying to find a way of telling eager “news photographers in the making” that the message is more important than the way it is delivered and I have decided that it’s worth keeping the writing analogy going.   Nobody denies that poetry is literature and everyone has respect for well written short stories. Good authors are comfortable with their medium, they structure their work and use words economically. Good photographers mirror this. The common thread is mindset; shaping what you have into what you want it to be. I’m not saying that you pre-judge an issue, but rather that you should edit before you shoot, as you shoot and after you shoot to tailor your pictures to a particular format.

If you are working towards an exhibition you work one way – adopting the right mindset, and if you are shooting a single image story you work a completely different way.  And then there are the differences between making and taking photographs, between being a welcome guest wherever you are or an unwanted intruder. News photography is a very broad church, with room for many ways of working and a lot of photographers find it very difficult to switch between the various sub-genres. It can be done.  The temptation for photographers new to journalism to assume that only great long complicated narratives qualify as news photography is understandable. It is also one hundred and eighty degrees out. The thought that it takes real skill to tell a story in a single picture is a difficult concept to master but the greatest story-tellers know that less can often be a whole lot more.

It’s all in the mind.  If you have a month to shoot a spread you can afford a few days (let’s say three to make the comparison easy) to acclimatise. If you have an hour to shoot a single image story and you take the same percentage of the job time to settle in, you’ve only got six minutes. You know what the score is, so you adopt the right approach before you start.  News photography, when it’s stripped down, is a really simple idea. You take pictures and you make pictures that tell stories. You can use photographs to spell out what you want to say, you can use them to intrigue the viewer or you can use them to infer things.

Good journalism often uses words, but it uses photographs just as often. If the photographer is thinking straight and can concentrate on the end product, good photography becomes great news photography.

Final step – the clever conclusion. I would advise anyone coming into the profession to read some good poetry and a few good novels, to work out how they were structured and to try adapting the simplicity of poetry to their photography. Why? The answer is all too simple, photography is all about creativity and it’s all about mastering the technical aspects but most of all it’s about a state of mind – a mental process – mindset.

Angry teacher portrait

©Neil Turner/TSL, April 2005

Back in April 2005 The TES had a great article written by a newly qualified teacher about how to avoid getting angry with pupils at an inner-city secondary school. It was clearly written from personal experience by a dedicated and keen young teacher working at a relatively tough school. He wanted to teach, he wanted to be good at it and he was working hard to achieve his goals.

When I arrived at the school it was the end of the day and both of us were a bit tired. We talked about how to illustrate the story and we decided that it would be great fun and have the desired amount of impact if he just stood there and yelled at me: full-on screaming. It was loud and, as it turned out, great therapy for him. All of the pent up emotion from the day came out is one long, loud and hilarious stream.

On my way home there was, coincidentally, a radio programme about anger management. None of the experts mentioned standing in an almost empty room screaming at a photographer while you had your picture taken. I couldn’t help thinking that they had missed out of an important therapy!

There’s nothing especially clever about the picture – a slightly desaturated image, lit simply an composed carefully but it had enormous impact on the page thanks to some brave and clever design.

Waiting for the light, June 2011

There’s good light, there’s bad light and there is the right light. Sometimes the right light isn’t the good light and so on and so on…

Beautiful pool of light in the Jubilee Place shopping mall

Beautiful pool of light in the Jubilee Place shopping mall at Canary Wharf. © Neil Turner

One day earlier this year I was waiting for the right light to shoot a picture of crowded shopping mall when the ‘good light’ turned up. I took a picture that the client had no use for but it amused me and kept me interested. Pools of ambient light in just the right place happen on the right day, in the right place at the right time – if the weather is right. The rest of the time, if your patience isn’t good enough or the parking meter is running out you have to shoot with whatever is there or provide your own light.

I have enough patience to get the shot that the client asked for and I had enough spare time to wait for someone to walk through this shot. I have twenty variations on it with sixteen different people walking through but I like the way that this man looks.

Some 11 year old thoughts on lens selection…

Choosing the right lens for the job – written in 2000 for http://www.DPReview.com and it still pretty much stands up today – which cannot be said for everything that I thought that I knew when I’d only been in the profession for 14 years!

There are two ways that you can choose which of your lenses to stick on the camera:

  • You can say “there’s my subject and here I am, let’s see which focal length on my zoom works best”.  Sometimes at sports matches and political events you have your position and that is that, or…
  • You could say “I want the effect that my experience tells me a 28mm lens will give me so I’ll select that focal length and move to the right position to make that happen”.

Either of these could be a valid option and, in many cases, the first is decided for you by circumstance. Most news photographers use zoom lenses because it makes sense to have fewer lenses when you are never quite sure what kind of work you will be doing on any given day.

Personally, I use a combination of both approaches. If a position forces me to choose a certain lens then I’m with option 1. Given complete freedom to shoot what I want I’d go with 2. More often than not I’ll go with, say a 24-70mm lens intending to shoot at the 24mm end and get in a position to shoot that way. I will shoot several frames and then start to move around, zoom in and out and shoot a variety of similar images, each with subtle differences. I try to make a point of shooting with just about every focal length available to me on every job. Sometimes I am right about lenses first time but often I’m not. What had seemed like an obvious task for the 28mm ends up being a spectacular 200mm shot and vice-versa but the result is that you often end up with images that are just that bit better.

I nearly always shoot on location so I cannot preplan every detail. Going equipped with a range of lenses is vital. Your choice of lens will depend on so many questions running through your mind. How is this image going to be used? Big, small, upright, horizontal, front page? Double page, back page, website, magazine or newspaper? Is it going to have copy running over it? Will it have more than one usage?

If I cannot answer any or all of those questions, then I’ll shoot every variation I can. Shall I start with a long lens, if it’s a portrait then being further away may relax the subject and I’ll get in with the wide when they are more comfortable. Background, what’s behind them? Can I use a change of lens get rid of a poor background?

Answering self-set questions and making compromises is the key to news photography. Choosing the right lenses helps to reduce the number of technical compromises that you are forced to take, giving you more time to make the creative compromises that you want to make.

Words of wisdom

Back in 2004 I was pretty prolific. I was writing technique and opinion pieces on my website at least once a month, if not more. Times have changed, I’ve become less prolific and I have a lot less spare time on my hands too. Going back through some of the gems (and some of the cringe-making stuff) I am re-posting (and re-re-posting others) because they still represent what I think. As I say, from 2004…

It has happened again. I have had a letter from a student of photography asking me a really simple question, and I have spent so much time over-complicating the reply that it has ended up here on my web site.

“…so” said the innocuous e-mailed question “what is the best piece of advice anyone has ever given you about either being a professional or about photography in general”.

Innocent question? No! I have spent ages formulating my reply, and I’m still not sure that I’ve cracked it…but, for what it’s worth, here is my reply. The answer is in the last sentence.

 There is a stage in your career where you learn so fast that your head spins at 6,400 rpm at the end of every day. Slowly your learning rate goes down, but the quality of the newly found knowledge probably goes up. Similarly, when you are a real “newbie” there seems to be a queue forming right around the block to deposit sage truths right into your knowledge bank. (I am mixing my metaphors here, but I think it make sense anyway). Once you have been around a while it takes more courage on the part of the “old hand” to dish out the advice until one day you find yourself imparting more gems of truth than you will ever receive again. Sadly I’ve been at that latter stage for so long now that I really should get myself a Gandalf beard, but I do remember a time when I did qualify for the advice soup kitchen.

In chronological order here a few of the more choice bits of advice that I received before my career got going and I hope that you are either informed or amused by them.

  • There’s no money in photography – school careers counselor 1980
  • Never shoot wider than f8 – manager of the camera shop where I was working 1983
  • There’ll always be a market for pictures of nude women – sleazy shop customer 1983
  • My career will be over long before newspapers shoot colour – local newspaper photographer 1983 (still working)
  • Nobody will offer you a place at college with a folio like this – admissions tutor 1984

Early advice and comment fell way wide of the mark. There was plenty more to be had, but it was all as bad. Once I had been accepted onto a college photography course, the quality of the advice picked up and the staff lecturers were full of wisdom, the best example of which I still remember…”Don’t listen to anything I say, but hang on every word of the visiting professionals we bring in to talk to you”. My peers and I did listen to the wise words that came our way, and we quickly worked out which were worth obeying, which needed to be stored for later and which could be safely forgotten. Some of our visiting tutors gave great practical tips…

  • Keep every receipt. Claim everything against tax and make sure you get paid.
  • The business is full of sharks. You have been warned.
  • Get a great portfolio, keep it up to date and never let it gather dust.
  • It’s good to know how to make beautiful prints, but only so you can tell your printer where he’s going wrong.
  • A distinctive style is good, just as long as it doesn’t go out of fashion.
  • Spend as much time looking at other people’s work as you do fretting about your own.
  • Only buy enough equipment to do the bread and butter jobs. Renting makes sense.

I’ve lost count of the photographers who told me which developer to process my Tri-x in, or which pro lab did the best job on transparency film. Valuable though these things can be, they aren’t going to get you noticed. The people whose advice did the most were those who took the time to look through my folio and be constructive, those who would show you their work and talk candidly about it and those who would have a drink with you and tell anecdotes. Stories give context to advice, real life situations add relevance. Photographers who can tell you which picture editor likes what and who can advise you who to talk to are saints, but some of the best advice came from my peers. People at roughly the same stage in their careers as me were always worth listening to and my respect for the whole concept of “peer learning” is huge.

These days it seems that we are constantly forging new paths and breaking new ground. The whole digital experience has taught me that there is somebody somewhere who has just worked through the problem that you are currently experiencing. Sure, you need to work out who is a reliable source and who is full of BS but the information is out there.

Now for the one piece of advice, well the best three. In reverse order they are.

  • Whilst it might seem a privilege to make your living in such a wonderful job, you still have to pay the bills.
  • Its not good enough to take good photographs most of the time, you have to take great ones all of the time to survive
  • Never take advice on photography from someone who tells you that there is only one way to do something!!!